PFS Science Project Managers are responsible for the planning, documentation and coordination of Arctic research projects (typically based in Alaska, Greenland, Russia, and/or Canada). Science Project Managers work directly with researchers, service-providers and government agencies to coordinate logistics for NSF-funded research. PM’s oversee all aspects of initiating, planning, coordinating, documenting, and closing out research projects within an approved budget. PM’s also work closely with Operations team members to share project information to ensure efficient scheduling and for resource-planning.
Essential Duties and Responsibilities:
-Develop and implement support for Arctic-based research projects, following company guidelines and procedures.
-Develop budgets for proposing, pending, and approved science. Manage projects within the NSF-approved cost scope, including accurate and timely project reporting and change management.
-Develop statements of work and requisitions for commercial services, and function as the contracting officer’s technical representative for operations.
-Ensure the accuracy of planning documents, including project summaries, season plans, and other program documentation.
-Coordinate with staff, team partners, researchers, and vendors to implement all aspects of support to ensure there is adequate inventory and/or services to support requirements.
-Conduct project closeout and Outbriefs at the end of each field season.
-Coordinate with local communities and agencies regarding support for projects.
-Assist with proposal review.
-Provide rapid accurate response to requests and inquires.
- Work with the Operations team and other internal stakeholders to plan field support.
- Work with the Operations team during the field season, problem-solving and managing change.
- Assist other team members with aspects of project management when necessary.
- Participate in regional team meetings.
- Contribute required information for weekly reports, end-of-season reports, and for the Annual Program Plan development.
- Adheres to PFS Health, Safety and Environment policies in planning and execution of activities.
- Conducts risk assessments with all science projects.
- Use word processing, spreadsheet, database, and scheduling software applications to prepare correspondence, plans, reports, schedules, and other documents related to the project.
- Provide input to continuously improve operations and streamline processes.
- Participate in conferences and workshops as required.
- Other duties as requested and required.
Minimum Qualifications (Prior to Employment):
Education and Experience:
BS/BA from an accredited college or university and 5 years related work experience.
Licensure(s)/Certifications/Travel Documents: PMP Certification is required - employment is contingent upon receiving the certification within 6 months of the hire date
Authorization to work in the U.S. is required. Polar Field Services cannot sponsor employment based work visas.
Current and valid driver’s license with insurable Department of Motor Vehicle record (parking violations, minor driving offenses excluded).
Regular and predictable onsite attendance as well as availability to work extended hours, including afterhours/weekends and on-call.
Knowledge of Arctic environments preferred
Knowledge of remote fieldwork and science support preferred
General Behaviors and Competencies Required:
Quality of Work - Work must reflect thoroughness, accuracy, and care in presentation.
Results – Achieves goals on schedule and on budget; takes initiative to make improvements.
Quantity of Work/Time Management – Meets deadlines and is highly reliable. Is dependable and arrives to work and meetings on time.
Customer Service - Demonstrates excellent customer service for both internal and external customers (PFS, Battelle, NSF, scientists, etc.) and proactively works to improve the customer’s experience.
Teamwork - Has a positive attitude and influence on colleagues. Proactively works to build and maintain strong working relationships. Collaborates and works effectively with others and values and respects diversity. Actively participates, listens and shares ideas.
Fiscal Responsibility – Manages and utilizes company time and resources responsibly and judiciously.
Accountability – Does what s/he commits to; listens openly to feedback and accepts responsibility for errors without prompting; works actively to resolve errors/issues in a constructive manner.
Judgment and Problem Solving - Quickly identifies causes of problems, generates creative solutions and makes choices consistent with company values and expectations; resolves problems in early stages whenever possible.
Flexibility – Adapts to changing conditions, switching strategies as appropriate and generates new solutions; deals maturely with frustration and disappointment; integrates changes quickly and gracefully; understands, accepts and promotes change in the workplace.
Communication Skills – Presents ideas clearly and effectively verbally and in writing; listens, questions, and ensures understanding; keeps appropriate people informed and closes the loop; uses positive language, even in difficult situations.
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