Association of Polar Early Career Scientists

 

Lizzie Hebel Banner Call for Bids 2021


Call for Bids

to host the International Directorate
of the Association of Polar Early Career Scientists (APECS)

Who we are: The Association of Polar Early Career Scientists (APECS) is an international and interdisciplinary organization for undergraduate and graduate students, postdoctoral researchers, early career faculty members, educators and other professionals interested in the Polar and Alpine regions and the wider cryosphere. We are a dynamic community that provides a platform for promoting collaborations and exchange among its members and with the wider Polar research community, endeavouring to create a continuum of leadership in polar sciences. The international and transdisciplinary collaboration APECS is providing, has been proven especially important in challenging times of social distancing.

What we are looking for: A host and sponsor(s) for our International Directorate Office starting January 2022. APECS is open to having either:

  • One secretariat location with one or more institutions hosting and providing support for at least 1.5 staff positions; or a
  • A dispersed secretariat option with:
    • the main full-time staff position (Executive Director) being hosted / funded by one or more institutions in one location;
    • support-position(s) (part-time or full-time) being hosted and funded by other institutions / countries in another location

Bids can be sent in from institutions interested in being:

  1. a host and sponsor of the International Directorate Office
  2. a partial sponsor (but no hosting) of the International Directorate Office
  3. a host and sponsor of a sub-office of the International Directorate
  4. a partial sponsor (but no hosting) of a sub-office of the International Directorate

What is in for you: Ensure the future of polar research and demonstrate your commitment to the development of early career researchers by helping APECS shape the Future of Polar Research. The APECS International Directorate helps boost the reputation and international profile of its host organization. At our current host institution AWI, APECS is involved in three EU projects, providing a substantial amount of overheads. Third-party funding like this will not only provide additional financial support but also visibility and the international standing of the host institution.

With a network spanning more than 76 countries with more than 3,800 members, APECS’ activities have global reach. If you reach out to the PhD students and Postdocs of your institute, there is a good chance that they are in APECS and can tell you how APECS is helping them. We also actively engage with the host organizations and other local stakeholders and have a strong focus on outreach in the local area. Our Annual Reports provide you with a sense of the variety of activities organized by APECS members.

Call process: We appreciate receiving expressions of interest until 31 March 2021. The deadline for bids is 31 May 2021.

Submission of Bids: Proposal should be sent as ONE PDF file in the attachment to the APECS Executive Director Dr. Josefine Lenz at This email address is being protected from spambots. You need JavaScript enabled to view it..

Please note that we accept proposals until negotiations are completed and the potential host has received a positive vote by the APECS Leadership. A decision will be announced as soon as the negotiations with the prospective new APECS International Directorate host and all sponsors are completed. 

While APECS is open to considering a variety of institutional arrangements, it does expect a particular commitment of institutional resources to the International Directorate and its staff. APECS is anticipating arrangements with a new organizational host of at least 3 years, and preferably of 5+ years. The APECS Executive Committee will work together with the host institution on the hiring of the new APECS Executive Director. Please review details and guidelines for proposals below.

If you have questions please contact the APECS Executive Director Dr. Josefine Lenz at This email address is being protected from spambots. You need JavaScript enabled to view it..

List of accompanying documents:

Appendix 1: About APECS and its International Directorate

Appendix 2: Expected support from an APECS International Directorate host institution

Based on the agreement with the current hosts, the following list of services and support is important for the running of the APECS International Directorate.

Appendix 3: Optional: Expected support from a Sub-Office host institution

Based on the agreement with the current hosts, the following list of services and support is important for the running of the APECS International Directorate.

Appendix 4: Detailed Guidelines for Proposals for hosting the APECS International Directorate or a Sub-Office

We highly appreciate an expression of interest before 31 March 2021 via email to the APECS Executive Director (This email address is being protected from spambots. You need JavaScript enabled to view it.). This information will inform APECS' efforts to recruit potential bids.

Deadline for proposal of hosting the APECS International Directorate or sub-Office is 31 May 2021.

APECS is open to having either:

  • One secretariat location with one or more institutions hosting and providing support for at least 1.5 staff positions; or a
  • A dispersed secretariat with:
    • the main full-time staff position (Executive Director) being hosted / funded by one or more institutions in one location; 
    • support-position(s) (part-time or full-time) being hosted and funded by other institutions / countries in another location

Types of Bids
Bids can be sent in from institutions interested in being:

  1. a host and sponsor of the International Directorate Office
  2. a partial sponsor (but no hosting) of the International Directorate Office
  3. a host and sponsor of a sub-office of the International Directorate
  4. a partial sponsor (but no hosting) of a sub-office of the International Directorate

In the proposal, we ask you to include an explanation of how APECS and the host could work towards mutually beneficial goals, how the presence of APECS would benefit your institution, how APECS would benefit from being hosted by your institution, and a description of the resources, facilities, personnel, programs, relationships, and other factors that would make your institution an outstanding home.

In detail, each bid should contain the following information:

Appendix 5: Evaluation Criteria of Bids

The main evaluation criteria will be:

  • General information, background and experience/history of involvement in polar science and outreach
  • Synergies with APECS’ mission and goals
  • Infrastructure and facilities
  • Financial conditions (proposed budget)
  • Responses to “Expected support from a host institution”

Contact APECS

APECS International Directorate
Alfred Wegener Institute, Helmholtz Center for Polar and Marine Research
Telegrafenberg A45
14473 Potsdam
Germany
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Our Sponsors

APECS Directorate Sponsor
AWI WortBildmarke Farbe RGB
Further Sponsors and Partners for APECS projects, activities and events