In attendance: Allen Pope, Gerlis Fugmann, Mariette Wheeler, Suhas Shetye, Angelika Renner, Yulia Zaika
On the 27 September, the ExCom of the 2010/2011-term met for the last time before the transition. It was a pleasure to start the call with the introduction of 8 new council members who used the opportunity to present themselves and ask questions. The ExCom was also pleased to welcome back the council members of the 2010/2011-term who expressed their interest to stay on for the next term, and we are looking forward to work with this new, energetic, and with almost 40 members largest ever APECS council!
The results of the web posting competition were evaluated and it was decided to give the 1st prize to Jenny Fisher who topped the list with amazing 126 contributions to the APECS website in the past half year! The 2nd prize goes to Ciara Sebastian. Congratulations to both and many thanks for your great work! The competition will be started again soon, so stay tuned and keep posting!
Present: Allen Pope, Jenny Baeseman, Gerlis Fugmann, Angelika Renner, Mariette Wheeler, Suhas Shetye,
Guests: Yulia Zaika, Rebeca Guardiola
The APECS ExCom had their meeting at the end of July. The first order of business was to consider some recent council applications – you can read about the new members on the Council page. We also discussed endorsement of an Open Access workshop and the Cool Speakers list. The Polar Graduate Programmes database has been successful in helping young researchers as seen from the thank you emails received by Jenny – but we can always use your help in adding more information! As Allen will be on fieldwork for 3 weeks in August-September, Mariëtte Wheeler will be the acting President in Allen's absence.
As always, please contact the ExCom with any news, suggestions, questions, or points for discussion – and make sure to consider applying for next year's ExCom too!
In attendance: Allen Pope, Jenny Baeseman, Gerlis Fugmann, Angelika Renner, Mariette Wheeler, Suhas Shetye,
Guests: Silje-Kritin Jensen, Yulia Zaika
After a longer break, due to fieldwork activities and conferences the ExCom had a meeting again on June 30, joined by the Council chair and the co-chair of the Organizational Development Committee (ODC). All ExCom members had been busy with various projects in the last few weeks. Here are just a few of the exciting activities that the ExCom members are involved in right now: helping the various APECS working groups in moving forward (Climate Change Answers WG, Funding Resources WG, Field Sites WG); a successful panel and workshop at ICASS VII in Akureyri, Iceland; planning for early career researcher activities at the IPY 2012 Conference in Montreal; activities with APECS India like a exhibition of photographs and an initiative to guide young researchers during their dissertation in NCAOR; planning the activities for the Young Scientists Forum and other activities at Arctic Frontiers 2012; and of course various other activities, reports and day to day tasks that help moving our organization forward!
In addition, Allen is working with Ben Beall, who had in the last three years lead the making of the monthly APECS newsletter, on the still-new newsletter format. If you have any feedback on the newsletter, please let the ExCom know!
The ExCom also discussed with the Council chair the results of the Council vote on the changes to the Rules of Procedure. In total 27 Council members voted yes, and 7 did not take part in the vote. We also discussed ways how to encourage more Council members to join the Council calls. As we noticed attendance in the calls is dropping, so we discussed options to change that e.g. reduce the frequency of the calls and have only four full Council calls a year? All Council members are encouraged to give feedback on what you think will increase attendance in the Council calls. All interested APECS members are also invited to join the Council calls! Another discussion point was to remind the Council members to pick which sub-committee they want to be part of, as the involvement in both might be too time consuming.
The APECS Conference Travel Funds Contest launched in February was another agenda item on the ExCom call. All active contributors to the APECS website within 6 months will be entered in a draw to win €500 towards travel or conferences fees to attend your next conference! The ExCom is keeping track of the postings and discussed if this increased the amounts of posts on the APECS website.
The ExCom also discussed how to proceed with the funding brochure. It is ready to print, and we will start sending it out in the next few weeks. Thanks to the Council members who provided feedback and who contributed addresses to the publicity list! We also discussed the reorganization of the partner and sponsor page on the APECS website.
The upcoming ExCom election in September was also discussed and a procedure and timeline was agreed on. The Council chair will coordinate the elections this year. As we want to encourage Council members that want to get more involved, to run for the ExCom for the 2011-2012 term, we discussed that ExCom meetings will now be open to all interested Council members, so just wait for the announcements and let us know if you want to join!
The APECS ExCom recently met again, this time with input from multiple Council and Working Group members as well. We discussed the status of ongoing projects like the field sites group, IPY E&O Assessment, and the exciting new 'Discipline of the Month' initiative of the RAC. Other updates include APECS India activities on Earth Day, APECS representation at EGU and an IPD development meeting, and planning for the Montreal 2012 conference. If APECS members are looking for an exciting way to get involved in a dynamic conference, we'll be looking for people to help with APECS activities at Arctic Frontiers 2012 before too long. As always, contact us with questions, comments, or concerns!
Present: Allen Pope, Angelika Renner, Gerlis Fugman, Mariette Wheeler, Suhas Shetye
For the first time in quite a while, the ExCom met without Jenny since she was still somewhere between Antarctica and Tromsø. Although we definitely missed her input, there was a lot to discuss.
The updates from the ExCom members showed that there is a lot of APECS activity, especially regarding cooperation with our partner organisations, panels and workshops at meetings, work in national committees, and in the APECS Working Groups. If you wonder how to get involved yourself, the Funding Resources WG and the Field Sites WG are looking for members!
We are continuing the work on our fund raising strategy and the strengthening of links to other scientific organisations. There are a lot of exciting ideas for APECS events during 2011 and 2012, so stay tuned for news!
In attendance: Allen Pope, Angelika Renner, Gerlis Fugmann, Mariette Wheeler, Suhas Shetye, Jenny Baeseman
The ExCom met on 7th February 2011 for their second meeting of the year. After some updates regarding the activities of the ExCom members (web updates, moving forwards working groups, events in progress, etc.), the discussion focused on the funding package on which the ExCom had been working on recently. We decided to approach some APECS advisors for their critical comments and feedback.
To increase the amount of contributions to the APECS website we will be announcing a prize rewarding active posting of content. It was decided to put this into action soon - so watch out APECS members for our announcement!
In attendance: Allen Pope, Angelika Renner, Gerlis Fugmann, Suhas Shetye, Mariëtte Wheeler, Jenny Baeseman
Guests: Silje-Kristin Jensen, Jennifer Provencher
The ExCom met for its first meeting after the Christmas and New Year break. After some updates regarding the activities of the ExCom members, the discussion focused on the new draft Council Charter. Council members had sent in their comments in the last few weeks and the draft seems to be finalized now. We therefore discussed the timeline for the vote on the draft Council Charter. So watch out Council members for updates!
We also discussed the reports that the Council members had sent in about their recent activities and were very happy about the results. A summary of the reports will be posted on the website to showcase the amazing activities that the Council members are currently involved in and to encourage new members to get active. The ExCom also discussed options for increasing the amount of contributions to the APECS website. Another longer discussion focused on the new advertising and sponsorship strategy for APECS, which the ExCom had been working on recently.
Jennifer Provencher, the project assistant for the International Council for Science (ICSU) funded International Polar Year Education and Outreach Assessment Project that APECS is involved in together with the Scientific Committee on Antarctic Research (SCAR) and the International Arctic Science Committee (IASC), gave us a short update on the project and the current IPY EOC Survey, which you can all follow at http://apecs.is/education-outreach/ipy-outreach-assessment.
In attendance: Allen P, Jenny B, Mariëtte W, Gerlis F, and Suhas S. (Geli R very briefly)
The ExCom met for our last meeting of 2010 on 9 December. Our first discussion centered on proposed changes to the Council charter in order to streamline the complementary activities of the Council and the RAC. ExCom members will make an effort to attend both RAC and Council calls next week to make sure we reach the best solution. We then moved on to updates from working groups, ongoing projects, and Council members. The Council is up to a lot of exciting things, like organizing an APECS Brazil workshop, posting interesting jobs and news items, participating in online outreach calls, sending back photos from fieldwork to classrooms, and putting together workshops at conferences in the USA, Norway, Australia and Korea! Other projects which deserve mention are the active posting of the "Who's Who in Polar Science" group and the tremendously successful webinars, while the "Climate Change in Multiple Languages" and "Field Sites" groups have been working behind the scenes. Lookout for more from them in the coming year.
Further discussion moved onto edits to making a package to help raise funds for APECS which will be produced in early 2011. If you have a quick quote about how APECS has helped your career, we'd love to hear it.
With that, the ExCom meeting was adjourned. Best wishes to all those travelling during the holiday season and attending AGU!
The APECS Executive Committee had an online call using Skype on 30 November 2010. We discussed ongoing activities such as the Arctic Frontiers Conference, Webinars, Workshop for IUGG, UKPN Science Communication workshop, Symposium on Ice Sheets, and ASSW workshop. We also approved a new Funding Bodies Working Group. We discussed our advertising strategy to attract new members and the list of items that should be included in our advertising package. We also agreed to purchase an ACY Mailing component for the APECS website to build automated newsletters. In addition, we discussed the APECS 2-year Annual Report and paper writing work on APECS events and achievements.
We were also joined for part of the call by new Council applicant Nikolas Sellheim, as well as Council chair Silje Kristin Jensen. Nikolas agreed to act as an individual and an official representative of the University of the Arctic on the APECS Council. We approved Nikolas Sellheim's application for joining the council.
Present: Allen Pope, Angelika Renner, Gerlis Fugmann, Jenny Baeseman, Mariëtte Wheeler, Suhas Shetye
The APECS Executive Committee 2010/2011 met for the first time in person last weekend at the Scott Polar Research Institute at the University of Cambridge, UK. As a warm up, we discussed how to move the research activities of APECS forward with a potential restructuring within the Council to streamline the process and make things less complicated. We also approved a new Working Group on sediment budgets. After finalising the list of priorities for the 2010/2011 ExCom, we distributed the associated tasks to accomplish these goals. The strategic plan for APECS for the next few years is almost finalised and we will work in the coming months on its implementation. To attract new members, we have to continue advertising and will thus further develop our advertising strategy and look into the potential of APECS merchandise. Look out for those lapel pins!
Jenny will tackle the huge job of writing down our institutional knowledge to make any future transitions easier. Continuing with the theme of writing, there will be a concentrated effort to produce APECS publications in scientific peer-reviewed journals. We also created a rather long wish list of improvements for the website.
We were also very fortunate to be joined by some APECS mentors. On Sunday, Paul and Julie Berkman met up with us to discuss potential contributions to Antarctica Day (1st December). On Monday, we visited the British Antarctic Survey where Alan Rodger greeted us with a very thought provoking discussion on how to positively communicate climate change as well as the possible impacts of climate change in the polar regions on the residents in the tropical regions. Cynan Ellis-Evans and Nicola Munro updated us on UK Arctic activities and provided advice on international opportunities. They also emphasised the need for collaborative research work among various countries in the Polar regions to utilise resources better and avoid duplication. In the afternoon, we met with Mike Sparrow and Renuka Badhe at the SCAR office to discuss collaborations for 2011.
The weekend was incredibly helpful to get to know each other better, to discuss our ideas and the work and challenges for this year's ExCom, and of course to celebrate Jenny's birthday! Many thanks go to the South African National Antarctic Programme (through the South African National Research Foundation), the National Centre for Antarctic & Ocean Research (NCAOR) India and the Norwegian Polar Institute who contributed financially and made the travels possible, SCAR for a very nice dinner and their continuing support, the British Antarctic Survey for an insightful Monday morning, and the Scott Polar Research Institute for the use of their facilities.
In Attendance: Jenny/Allen/Gerlis/Geli/Mariëtte/Suhas
The Excom will all be gathering in Cambridge, England on 12 to 15 November for an in-person meeting. The final travel arrangements for the meeting was discussed.
All Excom members have been hard at work on the website, recruiting new members, networking with their assigned Council members and planning events.
During the meeting, we all worked together on finalising the Excom priorities for 2010–2011. We specifically focused on:
potential ways of advertising
report/s for funders
potential peer-reviewed papers on APECS activities and successes
benefits from partnerships with other organisations
responsibilities towards working groups
We will be, amongst other things, discussing the strategic plan for APECS for the coming years in Cambridge.
In Attendance: Allen Pope, Geli Renner, Gerlis Fugman, Jenny Baeseman, Mariëtte Wheeler, Suhas Shetye
The 2010-2011 ExCom got a chance to have its second meeting of our term. The meeting focused on making sure all ExCom members are getting up to speed on current and upcoming APECS activities and what the regularly occurring responsibilities of ExCom members are. All current working groups have been paired up with ExCom members. We are in the process of pairing up Council members with the ExCom, too. In the coming weeks, ExCom members will be developing our priorities for the coming year. As always, feel free to contact us to ask questions about APECS or tell us where you want the organization to go!